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Executive assistant test for hiring

See how candidates handle calendars, workplace scenarios, business messages and calls made on an executive’s behalf.

10 minuten
15 vragen
Intermediate
Multiple choice
Questions in Engels
Phone and desktop

Use this test free See the question formats

Het korte antwoord

The Executive Assistant test is a timed set of workplace scenarios for employers hiring executive assistants and other administrative staff who support senior leaders. It measures calendar priorities, unexpected problems, business writing, and spoken exchanges. Candidates choose responses to situations involving competing requests, written messages, and calls made on an executive's behalf.

Wat het meet

Organizing calendars and priorities, handling unexpected problems, and clear written and spoken communication for a busy executive.

Calendars and priorities

Candidates sort out calendars and competing requests while supporting one or more senior leaders.

Handling workplace problems

Candidates choose how to respond to problems that arise without warning in a workplace scenario.

Business writing

Candidates select or correct written messages for business situations.

Spoken exchanges and relaying messages

Candidates choose suitable words for calls and conversations made on an executive's behalf.

Question formats

Multiple choice

The candidate: Reads a short situation, table or statement and picks the right answer, or every right answer.

You see: Whether the candidate knows the material well enough to apply it, not just recognize it.

15 questions in 10 minutes, served one at a time.

Roles this test fits

Executive assistants, personal assistants, office managers, administrative coordinators and team assistants who support senior staff.

What this test adds to your hiring process

See choices in realistic scenarios
A resume describes experience, while this test asks candidates to respond to calendars, competing requests, unexpected problems, messages and calls.
Cover several assistant tasks at once
One 10-minute assessment covers priorities, workplace problem handling, business writing and spoken exchanges for staff supporting senior leaders.
Focus follow-up interviews
Use candidates’ responses to choose which calendar, message-writing or call-handling situations to explore in a structured interview.

What you get for each candidate

Example report (fictional data)Executive Assistant

77%Percentile 59. Benchmark: HireValid candidates, n = 652

Calendars and priorities90%

Handling workplace problems61%

Business writing68%

Spoken exchanges and relaying messages87%

Integrity ScoreHoge betrouwbaarheid

Stayed on the test tab throughout
No pasted answers
Answered at a steady pace

Scores, profiles and integrity signals are evidence for you to review alongside an interview, never an automatic decision.

Use this test free

Test delivery and integrity signals

The 15 multiple-choice questions appear one at a time, and candidates receive different questions and question orders. Answer options are shuffled. The 10-minute timer runs on the server; if a candidate reloads the page, the same question returns with only the time left. Candidates cannot go back to earlier questions. Question text cannot be copied or selected, and blocked copy attempts are recorded in the timeline. HireValid records signals such as time away from the test tab, pastes into answers and answers faster than a question can be read. The employer can review those signals in an Integrity Score with an evidence timeline. It does not decide on its own. With candidate consent, an employer can add webcam photos at random moments.

Hoe we fraude met AI tegengaan · Integrity signals

Use the score as one piece of evidence

Review the score alongside a work sample and a structured interview. For a work sample, ask candidates to organize a sample calendar or revise a business message, then discuss their choices. The test score is evidence for a person to review, not a decision by itself. Compare the role scope with the Administrative Assistant test, and see our pre-employment testing guide and candidate-friendly hiring guide for further hiring guidance.

Vragen voor gestructureerde sollicitatiegesprekken

A senior leader has two competing requests and a calendar conflict. How would you work out what to address first?
Listen for how the candidate clarifies priorities, considers the calendar and communicates the next steps.
Tell me how you would respond to an unexpected workplace problem while supporting a senior leader.
Listen for a clear account of how they would assess the situation, decide what to handle and relay information.
How would you revise a written message that needs to be clear and appropriate for a business exchange?
Listen for attention to the message’s purpose, wording and the information the recipient needs.

Understand scoring and benchmarks

Fairness and accommodations

Scenarios use general office settings, with times on the 24-hour clock, dates with the month as a word, and no money symbols, holidays, idioms or local customs. Names and roles come from many backgrounds, genders and ages, and leaders and assistants are not cast by stereotype. Every fact a question needs is stated in it, and the reading level matches what the role asks of daily email.

You can give any candidate extra time as an accommodation. Results are evidence for a person to review, never an automatic decision.

Provisional: reliability is reported once 200 candidates have completed it.

Lees hoe we met eerlijkheid omgaan

Test details

A short, timed set of workplace scenarios from the daily life of an assistant who supports one or more senior leaders. Candidates sort out calendars and competing requests, decide how to handle problems that come up without warning, choose and correct written messages, and pick the right words for calls and conversations made on the executive's behalf.

Questions are in English.
Aids allowed: Scratch paper.
Each question is answered once, in order, with no going back.
4 practice questions, 4 minutes, before the timed test.

Veelgestelde vragen

What does the Executive Assistant test measure?+

It measures how candidates handle calendars and competing requests, unexpected workplace problems, written messages, and calls or conversations made on an executive's behalf. The multiple-choice questions present workplace scenarios rather than asking candidates to recite definitions.

How long is the Executive Assistant test?+

The test has 15 multiple-choice questions and a 10-minute time limit. Candidates cannot go back to earlier questions. Scratch paper is allowed, and a desktop computer is not required.

Who should take the Executive Assistant test?+

It is intended for employers hiring executive assistants, personal assistants, office managers, administrative coordinators and team assistants who support senior staff. The test is at an intermediate level and focuses on daily assistant scenarios.

Does the Executive Assistant test depend on local office customs?+

No. Scenarios use general office settings, with times on the 24-hour clock, dates with the month written as a word, and no money symbols, holidays, idioms or local customs. Every fact a question needs is stated in it.

What practice is available for the Executive Assistant test?+

Candidates can try a practice set with 4 questions and a 4-minute time limit before the timed test, so the scenario format is familiar when they start.